A Product of
About eEditorial Discovery
The eEditorial Discovery (eED) system is a multi-client system that is designed to create and manage multiple publisher accounts. It acts as a full start-to-finish publishing system with all resources “under one roof”. Easy user management ensures that various roles and permissions can be granted with ease, creating user accounts for editors, authors, reviewers, and proofreaders. Customization allows publishers to customize workflows if the standard workflow and forms aren’t conducive to them.
Problem
Academic publishers for many years managed publication workflows by primitive means – they would track and process materials through the use of spreadsheets, FTP servers (and later Dropbox), file folders, databases, and camera-ready word documents, leading to information and files being stored in a multitude of places without a single access point. There was an undeniable need for an all-encompassing system to manage all aspects of the publication process and all accompanying project files.
Solution
What publishers need is an all-in-one publishing system with a simple user-friendly interface that offers all critical workflow modules required for publishing under one roof - beginning with the conceptualization of projects, through the project management/development stages, to the end result, a complete polished high-quality publication product. eEditorial Discovery offers much more flexibility and customization than the majority of competing editorial management systems out there.
Evolution of eEditorial Discovery
eEditorial Discovery has been a work in progress for years and has changed over time to meet the ever-evolving publishing industry while adhering to a sincere sensitivity to user needs that address both shortcomings and industry changes as well as opportunities for innovation. Learn More
2009
2011
2013
2015
2017
2019
2021
2009
Milestones Achieved
During This Period:
- Formal expansion of technology resources and IGI Global’s IT Team to support system development
- System conceptualization began (initially journal-focused)
- Phase 1 Development: Submission management and processing
- Phase 2 Development: Peer review process
- Testing and soft launch of unbranded system
2011
Milestones Achieved
During This Period:
- Formal branding and launch of eEditorial Discovery
- Dedicated landing pages were created for easy navigation
- Detailed online user guides were created to support user experience
- Integration of book development workflows (development and testing)
- Integration of flag indicators for submission guideline adherence
- Enhancements to peer review experience (reviewer applications and review availability to authors)
- Improved content organization capabilities (article and chapter numbering, assignments, and front matter uploading)
- Improved author information capture (bios, document signing, etc.)
2013
Milestones Achieved
During This Period:
- eEditorial Discovery software sold to MKP Technologies
- Integration of more publication type and workflow flexibility
- Integration of more user and role options
- Introduction of more administrative and custom reporting capabilities
2015
Milestones Achieved
During This Period:
- Acquisitions module conceptualization, development, testing, and launch
- Book and journal proposal submission
- Book and journal proposal review and analysis
- Book and journal proposal management and tracking
- Communication interface for sending decisions to prospective authors and editors
2017
Milestones Achieved
During This Period:
- Proofing module conceptualization, development, testing, and launch
- Cloud-based proofing
- Multi-user ability to add annotations simultaneously in real-time
- Easier annotation tracking and resolution
- PUB (Production Utility Belt) Application integration
- Contracting module conceptualization, development, testing, and launch
- Contract creation and customization
- Contract addendum creation and sending
- Contract sending and signing
- Contract tracking
- Sending
2019
Milestones Achieved
During This Period:
- Improved user interface and navigation features
- More visible guidelines and instructions for users
- Integration of reviewer dashboards and reviewer performance tracking
- Marketing segment introduced within the system aiding in key promotional activities
- Metadata and e-content distribution functionality was introduced
- Began working with international developers and system migration began
- Multi-client system conceptualization and development
2021
Milestones Achieved
During This Period:
- Integration of custom workflow and multi-tenant capabilities
- Introduction of an impersonation feature and better user role management
- Significant expansion of various functions
- Comprehensive integration of eight fully developed modules that support the critical stages of the publishing business: 1) Administrative, 2) Acquisitions, 3) Contracting, 4) Development, 5) Copy Editing, 6) Production, 7) Metadata & Content Distribution, 8) Marketing & Promotions. Full descriptions for these modules will be provided further below in this prospectus.
eEditorial Discovery System Modules
Each of the eight modules below facilitate critical functions of the publishing process and
can be operated separately or combined for a robust start-to-finish publishing workflow for
a variety of publication types. Within each of the modules are a variety of applications that
fuel the modules in executing the various functions of publishing while also supporting optimal user experience.
Learn More
Administrative Management
Acquisitions Management
Contracting Management
Development Management
Copy Editing & Editorial Service Management
Production Management
Metadata & Content Delivery Management
Marketing & Promotions Management
Administrative Management Module
Setup, Management, & Reporting
- Setup and Manage accounts
- Run custom reports
- Dashboards with filtering
- Assign roles and access points
- Manage billing
- Impersonation
- Notifications and task lists
- Storefront for trials and purchases
Acquisitions Management
Proposal Submission, Tracking, Review & Decisions
- Proposal submission
- Proposal assessment
- Send reminders, notifications, and decisions
- Proposal monitoring and management
- Dashboards and reporting
- Send information for contracting
Contracting Management
Contract/Agreement Issuance (Including Addendums), Tracking & Communications
- Create and manage contract, permission, and agreement templates
- Generate contracts and addendums
- Customize contracts
- Dispatch contracts
- Users can sign documents
- Multiple users can manage, and sign agreements
- Contracts carry with project record
- History of contract versions
- Integrate proprietary legal teams
- Send reminders and notifications
- Dashboards and reporting
Development Management
Content Submission, Tracking, Management, Peer Review, Review Board Management, Content Checks
- View project dashboards
- Project management
- Submit and organize content
- Assign reviewers
- Conduct peer review
- Submit evaluations
- Make decisions
- Send communications to stakeholders
- Upload final materials
- Run status reports
Copy Editing & Editorial Service Management
API Integration with Editorial Service Providers
- Integrate with third-parties
- Send and receive documents for servicing
- Communicate with third-parties
- Upload final documents
Production Management
Cloud-Based Proofing & Annotation & API Integration with Production Software
- Collaborative proofing
- Annotation features
- Publisher can accept or reject annotations
- Deadline countdown
- Easy API Integration for Typesetting & XML/NLM, PDFs, and ePub
Metadata & Content Delivery Management
Set Up Various Data Feeds & eContent Feeds
- Build and manage metadata
- Setup and manage custom data feeds
- Data auditing
- e-Content delivery
Marketing Management
Promotional Materials, Support & Content Access
- Communicate with stakeholders
- Store and share promotional materials
- Track progress
- API integrations with third-parties
IGI Global has been able to achieve greater efficiency in every area it hoped to upon the
adoption of the eEditorial Discovery system. This includes an increase in productivity with
all project management aspects existing within eEditorial Discovery without sacrificing
quality through the closely monitored peer review processes.
Learn More
Increased Productivity
Streamline Multiple Projects at One Time, Including Traditional and Open Access Publication Projects
Improved Quality
Robust and Closely Monitored Peer Review, Process Tracking, Plagiarism Checks, Content Submission Checks, and Contract Facilitation
Quality Control Initiatives Have Been Further Enhanced Through:
- Peer Review: Monitoring, Collecting, and Storing Peer Reviews
- Proofing Facilitation: Authors and Editors Review Proof Prior to Publication
- Monitoring: Styling, Formatting, and Plagiarism Checks
- Contracting and Liability: Author’s Warranty and Transfer of Copyright Processing
- ORCID Integration: Authors and Reviewers Can Have Their Work Linked to Their IDs and Have it Verified.
- iThenticate Integration: Plagiarism Detection.
Increased Output
Volume of Content Being Managed and Published Has Substantially Increased
More Powerful Communications and Marketing
Improved Ability to Communicate With and Engage Stakeholders in More Creative and Effective Ways
The eEditorial Discovery system doesn’t just simply offer editorial management tools, it also provides a competent workflow solution for compiling, storing, and sharing publication metadata for pre-publication and release date distribution. The system also acts as a central hub for recruiting, organizing, and utilizing each publication’s contributor contact information. These critical functions are essential for a publication’s success within the data-driven ecosystem.
Leaner Operations
Produce More With Less Staffing
Expansion Opportunites
Less Time spent on Operational Hang-Ups, More Opportunity for Business Expansion
With less time spent on operational hang-ups, there is greater opportunity for business expansion and revenue growth, which has included moves to more aggressively enter the open access movement and expand the publishing house’s network of stakeholders. Instead of stressing about moving content and meeting obligations to release a certain volume of content and on schedule, the publisher is able to take what would traditionally be a strong operational focus and put the energy toward greater strategic planning and direction. IGI Global has been able to migrate from publishing content only available behind a paywall to meeting all of the requirements for open access publication – including ethicality and timely processing, which has allowed the publishing house to completely transform its business model. The system has also allowed IGI Global to significantly expand its network of stakeholders and engagement opportunities.
Increased Speed
Faster Processing of Materials in One Central Hub
Average Publication Turnaround Times (For Standard Edited Book Monographs):
- 2011 to 2013 = 12 to 14 Months
- 2014 to 2016 = 10 to 11 Months
- 2017 to 2020 = 7 to 9 Months
- 2021 to Present = 6 to 8 Months
- Now, publication periods can even be pared down to less than 6 months.
Average Publication Turnaround Times (For Journal Content):
- 2011 to 2013 = 9 to 10 Months
- 2014 to 2016 = 7 to 8 Months
- 2017 to 2020 = 5 to 6 Months
- 2021 to Present = Launched Continuous Publication Frequency (Following the completion of the peer review process, once papers are accepted, they move through to the production environment immediately for swift publication)
What Sets eEditorial Discovery Apart
The eEditorial Discovery System was created by
editorial professionals, for editorial professionals, a
first-party perspective instead of a third-party.
- Represents the needs of publishers, researchers, and academics.
- Fully caters to both journals AND books.
- All projects are easily accessible through the same dashboards.
- Supports the entirety of the publication workflow.
- Allows for projects to be open-ended with the continual acquisition and development of content.
More than just a submission system,
eEditorial Discovery is an all-in-one
comprehensive publishing solution.